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Bedfordshire Schools' Web Site - Administration Calendar


Administration Calendar of Events

Timetable of returns to the Information Management and Research Group

 

The Information Management and Research Group are responsible for collecting data from schools through a number of returns, many of which are statutory requirements.
In order to assist schools in planning their administrative workloads we have set out below details of returns that you will need to complete, timescales and key contacts.

 

The LEA is actively involved in developing the core LEA database in response to Government requirements to be able to transfer data electronically between schools and LEAs and LEAs to schools and thus meet our commitments to the LEA’s information management strategy. As the system is being implemented schools will need to have systems in place to aid with termly exports (in the form of pupil level data through an export from the school administration system – ‘current roll and leavers’ roll’).

 

Subsequently, as a benefit this export will replace several other local data collection exercises and will, therefore, reduce the overall workload for schools. Further details and revisions to data collection timetables will be notified as soon as available. Eventually, we hope to link the data requirements to specific electronic forms, reports and instructions to help schools provide data more easily and speedily than before.

 

For information on using AVCO encryption software please click here.

 

New software called Xporter will shortly be available to schools.  This will be used to automatically produce and retrieve some of the following returns from your IM System.

 

Team Leader for Education, Information Performance Group, Jash Singh. 
e-mail jash.singh@bedscc.gov.uk

 

Date return required

Return Name

Description

Main Contact

Yearly in September
September Pupil Count (Middle, Upper & Special schools only – 11 – 15 year olds) Statutory return to DfES detailing pupil numbers in school on 3rd Thursday in September. Betty Silva on 01234 228248 or E-mail:
betty.silva@bedscc.gov.uk
Termly in September
Autumn Term Number on roll (Nursery, Lower & Special) – To be replaced by Current Roll and Leavers’ Roll. Local return to LEA detailing pupil numbers in school on 3rd Thursday in September Ian Belcher on 01234 228571 or E-mail:
ian.belcher@bedscc.gov.uk 
Yearly in September
Class size return (Lower) Statutory return to LEA or directly to DfES via the internet on class sizes in primary school on the 3rd Thursday in September at a specified time of day. Betty Silva or Ian Belcher on 01234 228248 or 228571 or via
E-mail: betty.silva@bedscc.gov.uk
or  ian.belcher@bedscc.gov.uk 
Yearly in May/June Foundation Stage Profile – Data Collection Statutory return to LEA. Ian Belcher on 01234 228571 or via E - mail: ian.belcher@bedscc.gov.uk 
October Notify LEA of examination board changes (Upper schools - GCSE/AS/A Level) Local return to LEA duplicating any amendments of the GCSE / A Level results agreed with Forvus in order to update LEA database. Betty Silva on 01234 228248 or E-mail:
betty.silva@bedscc.gov.uk
Yearly

November

Pupil forecast numbers produced by LEA Local return to LEA/consultation with schools regarding their pupil forecasts for inclusion in Schools Organisation Plan. Betty Silva 01234 228248 or E-mail:
betty.silva@bedscc.gov.uk
Yearly in January PLASC return - To be submitted via AVCO (Secure Data Transfer System) Statutory return to DfES detailing pupil numbers in schools on the third Thursday in January. Ian Belcher and Betty Silva on 01234 228571 or 228248 or via E-mail:
ian.belcher@bedscc.gov.uk  or
betty.silva@bedscc.gov.uk
Yearly in January Form 618G (Teacher Information Vacancies, Supply Cover, Ethnicity & Sickness) Statutory return to DfES detailing teacher information as at third Thursday in January. Ian Belcher on 01234 228571 or E-mail:
ian.belcher@bedscc.gov.uk 
Termly
April
Current Roll and Leavers’ Roll – To produce the Summer Term Number on roll Local return to LEA on pupil numbers in school at the commencement of the Summer Term (usually set on the same day as the Head Count in Primary Schools/Nurseries Paula John on 01234 228300 or E-mail
paula.john@bedscc.gov.uk 
Or
Claire McKeating on 01234 228890 or E-mail: claire.mckeating@bedscc.gov.uk 
Yearly
May
Absence Return Statutory return to DfES (either paper or electronic) Betty Silva on 01234 228248 or E-mail betty.silva@bedscc.gov.uk
Yearly
June
Submit pupil test results (Key Stage 1) Statutory return to LEA on OMR sheets Claire McKeating on 01234 228890 or E-mail claire.mckeating@bedscc.gov.uk 
Yearly
June
Submit Optional Test results Years 4 & 8 (data collection method under review) Local return All schools encouraged to undertake these optional tests Ian Belcher on 01234 228571 or

E-mail ian.belcher@bedscc.gov.uk  or
Claire McKeating on 01234 228890 or E-mail: claire.mckeating@bedscc.gov.uk 

Yearly
July
Submit provisional KS2 & KS3 results Local return to LEA in order that provisional County results can be calculated and fed back to schools. Betty Silva on 01234 228248 or E-mail 
betty.silva@bedscc.gov.uk
Yearly
August
Submit provisional GCSE/AS/A Level results Local return to LEA in order that provisional County results can be calculated and fed back to schools. Ian Belcher on 01234 228571 or
E-mail ian.belcher@bedscc.gov.uk  or
Betty Silva on 01234 228248 or E-mail betty.silva@bedscc.gov.uk
Termly
Summer and Autumn
Leavers’ Roll To be generated from the schools’ administration systems Claire McKeating on 01234 228890 or E-mail claire.mckeating@bedscc.gov.uk 
Or Paula John on 01234 228300 or E-mail
paula.john@bedscc.gov.uk 
Yearly
May
Update Emergency Contact List Update and validation of information Claire McKeating on 01234 228890 or E-mail claire.mckeating@bedscc.gov.uk 
Or Paula John on 01234 228300 or e-mail
paula.john@bedscc.gov.uk
 
Yearly
September
Data Validation

Faxback

KS2, KS3, GCSE and A Level Ian Belcher on 01234 228571 or E-mail:
ian.belcher@bedscc.gov.uk
or Claire McKeating on 01234 228890 or E-mail claire.mckeating@bedscc.gov.uk 
Yearly in January Exc. 14/15 – Statutory Return Statutory return submitted electronically via DfES data collection web site Ian Belcher and Betty Silva on 01234 228571 or 228248 or via E-mail:
ian.belcher@bedscc.gov.uk 
or betty.silva@bedscc.gov.uk




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Revised: 26 March, 2010