IMS
Fair Process Notice
Under the obligations of the Data Protection Act, schools must inform
parents about the nature of the pupil data held on their MIS, the purpose for
which the data is used and to whom the data is disclosed. Schools must issue a
Fair Process Notice letter, with a covering letter (see below), to parents of new pupils
(sent along with New Starter Form) or to parents of existing pupils (when
sending out Student Update Forms).
Schools can choose to use the short version of the FPN and make the long version
available from their own school website or as a hard copy on request.
Alternatively, schools can select to only issue the long version of the FPN in
which case the short version of the FPN is not required.
Guidance to Schools -
(updated 11/09/08) details on schools' obligations with regard to
use of Fair Process Notice.
Fair Process Notice
Short version:
Fair
Process for ALL schools (issued 11/09/08)
Schools can issue the SHORT version of the FPN which makes reference to
the long versions of the FPN. The long version of the FPN should be made
available from schools' own websites or as a hard copy on request.
Long versions:
Note: Schools issuing the long version of the FPN in hard copy do not need to
use the short version of the FPN.
Nursery, Lower school & Middles for Yrs 5,6
& 7 version
(revised 11/09/08) - please add your own school details
Middles for Yr 8 only
& Uppers version
(revised 11/09/08) - please add your own school details and arrangements for contact re
Connexions Assent. Under the revised guidelines, where a child is aged 12 or
over, a fair process notice should be provided to the child AND to the parent.
Download Connexions letter & form for Middles (Year 8 pupils) & Uppers (updated 09/07). Note: The Connexions form can be used as a separate form along with the Fair Processing Notice letter above.
Download covering letter
for new starters (Word document):
Lower school version -
please add your own school details.
Middle
& Upper schools
version - please add your own school details.
New Starter Form
A 'New Starter Form' for the collection of pupil contextual data has been
created to incorporate all relevant CBDS fields required and an obligatory Data
Protection Statement (Please do not alter this statement). Schools can add other
data items to the form if required..
Download New Starter Form (Word document)
Nursery & Lower school version - please
add your own school details
Middle
& Upper school version
- please add your own school details
Download covering letter
for Data Update Form (Word document)
Version
for all schools - please add your own school details
(Thanks to Leighton Middle)
since 12/11/03