Autumn Census 2009  (Thursday 1st October )  - the deadline for your return to the LA is Thursday 15th October 2009

DCSF School Census 2009 Guidance documentation: click here

Preparation Guidance and Recommendations for School Census 2009 - issued by the Performance Group

Upper Schools please note following changes for Learning Aims data:
The following changes to the registration requirements for Post 16 Pupils will be introduced for Autumn 2009 School Census:
a) The requirement to record all pupils who are attending a school on a regular basis, but don’t have their main registration there, as S (subsidiary) rather than G (guest). Only pupils who attend a subsidiary school as a ‘one off’ may be recorded as G (guest).  This is in line with the Pupils Registration Regulations 2006.
b) Learning Aims must only be returned by the school who holds the 'sole' or 'main' registration
c) Any Learning Aims recorded against a pupil with dual 'subsidiary' will generate a validation error

Summer Term 2009
MIS Open Day - Tuesday 30th June 2009
Rufus Centre, Flitwick     

An opportunity to see web MIS in operation - details of the day and booking arrangements

MIS supplier information:
CapitaSIMS - Sims.net - Overview (pdf document)
Pearson-Phoenix - E1  - Overview (pdf document)
RM Management Solutions - G2 - Overview for Secondaries (pdf document) Overview for Primaries1 (admin) Overview for Primaries2 (Headteachers));

IM Seminar - Autumn term 2008

Upper Schools - Diplomas and the Unique Learner Number (ULN) - registration of pupils and schools  (April 2008)

Past releases of documentation for the census;

• >>>>Mode of Travel codes - for schools with School Travel Plans, the usual method of travelling to school needs to be record for each pupil on roll. To assist with this collection, you can use the Mode of Travel Data Collection form and customise it for your school. All schools are, however, encouraged to record this data item if schools already have this information regardless of whether they have a School Travel Plan in place as yet.
  
  >>>>Language Codes - new codes to be used from Jan Census. DfES Guidance (full) on First Language Data Collection and a Guidance Summary (issued July 06) is also available.
  Sample letter to parents to assist with collection of first language codes where other than English.
  New! Languages spoken by country/region
  Translated letters to parents and Language Identification Chart web site
  Note: SIMS schools - click here for First Language Codes Helpsheet and import files

Other materials:

• Procedure for MIS when a pupil does not arrive - issued by DCSF Oct 2007
   

• Service Continuity Management (Disaster Recovery)
  SCM Guidance Policy (includes example of policy document and templates) (Word doc)
  BECTA's SCM Guidance Document (pdf file)
  BECTA example of a Recovery Plan
   

• Admission Transfer Files (ATF) - an ATF file (containing basic pupil details  such as name, address, SEN history, KS assessments, school history) of pupils transferring in September 2008 will be sent to each Middle and Upper school by IPG (via AVCO) in the next few weeks. Lower and Middle schools will not need to send CTFs to destination schools at this stage - however CTFs must be sent at the end of the term in the normal way so that destination schools can receive attendance data and any updated pupil details.
  CapitaSIMS schools - refer to the CapitaSIMS Helpsheets in the left index to access a Helpsheet providing instructions on how to import an ATF into your MIS system.
  Integris schools should refer to the Manuals link on the Integris Bulletin Board for instructions on how to import an ATF.
   

• Exporter for Sims.net schools:  Install Exporter software - follow the instructions to download and install the Exporter software onto your PC that has the Avco software installed. XPorter Spreadsheet containing 'Extract times' as per instructions.